It is possible to Share the profile of one or more Candidates or a "Candidates' List" with people outside the company, in the following ways:

  • from the candidate profile, by clicking on the sharing icon

  • from any list of candidates, selecting one or more candidates from the side "checkbox" and then selecting "Share candidates" in the drop down menu at the bottom of the page.

    NB: it is possible to share a maximum of 50 candidates at the same time

  • after creating a "Candidate Lists", by clicking on the sharing icon that appears in Candidates > Candidate Lists


At this point the sharing interface will be opened and it will be possible:

  • assign the title of the share (the title of the share will be visible to the external user);
  • choose the maximum duration for which the external user can access the information. By default, the duration set in System Settings > Customisable Fields > Candidates > Default Candidare share time > Default Expiration:
    NB: it is possible to extend the duration of a share or reactivate an expired share by simply clicking on the "Expiry Date" column in the Candidates > Candidate Shares section.
  • enter a description that will also be visible to the external user;
  • tracking the vacancy that will be automatically associated with any interview note entered by an external user.

    This permission will work in the case of:

    a. sharing of a single candidate from any candidate list;

    b. sharing of multiple candidates in multiple selection made exclusively from the Register tab of a vacancy;

    c. sharing of a candidate list if a vacancy has been drawn in the list in the field already present.
    NB: tracking will only be visible to internal users and not to the external user.

    Create groups by grouping company users according to the permissions you want to assign them:
    To insert a company user or an external user in a group, you need to click on Add User and then in the drop-down menu that will appear search for the company user or enter the email address of the external user; at this point you can decide in which group to insert the external user by selecting him from the drop-down menu
    It is possible to create different groups based on the permissions that we are going to attribute to each group: to create a new group you need to click on Add group  at the top right: at this point we will see a new group appear to the right of the existing one(s)

    By clicking on the icon you can see the preview of the users included in the group

    By clicking on the icon you can delete the group

  • define which information to display:
  • Anonimous: candidate's details are shared, but not the "confidential" type fields (as defined in System Settings > Process management > Application Form > Candidate profile field structure)
  • CV: candidate's attached file is shared
  • Dowload CV: the attacched file could be dowloaded
  • Reserved Fields: also "reserved" type fields are shared (as defined in System Settings > Process management > Application Form > Candidate profile field structure)
  • Video Presentation: the video presentation, if available, is shared
  • Add Comments: external users will be able to add comments on the candidate
  • View company user comments: external users will be able to see all comments in the candidate's profile Comments Tab
  • View external user comments: external users will be able to see all company users' comments from other external users;
  • View all comments from the date of sharing: only comments from this date will be visibile to external users;
  • View company user Interview Notes: external users will be able to see interview notes written by company users in the candidate's profile Interview Notes Tab;
  • View external user interview notes: external users will be able to see the interview notes from other external users;
  • Add Interview Notes: external users will be able to add Interview Notes.



External users will receive an email notification, containing the access link to their private area, from which they will be able to access the information shared with them.



Shares made with external users can be seen in Candidates > Candiates Sharing: you'll find the share Name, type, user who made the share, external user who received it and the share's Expiry date.




A further important innovation is the indication of candidates

shared candidates in the list of those registered for the vacancy: by accessing the Register tab

tab of a vacancy, you will be able to distinguish shared candidates by the icon