Support Inrecruiting

The Teams, Clients and Brands modules allow employment agencies, retail companies and holding companies (or multi-group companies) to manage recruiting activities in different ways, adapting to the process needs of each organisation.

Below are the main details of the individual functionalities:

• Teams: allow company users to be organised into ‘lists’ (e.g. branches, jobs, company departments, etc.), in order to manage the assignment of a vacancy, an appointment, etc., or the sharing of lists, to a group of users.
  Through the use of Teams, it is also possible to define limitations on the visibility of data present in the company DB (vacancies, candidates, clients, orders, appointments, etc.), thus allowing each team to see its own data EXCLUSIVELY (e.g.: Team A will only see its own vacancies and the candidates who register there, etc.). (Paid add-on).
  
  
• Clients (Paid Add-on): allow you to manage recruiting activities on behalf of your own clients or for other companies in your group.
  They are used by employment agencies to track activities for their own clients (anonymously) or by holding companies that want to manage vacancies on behalf of other subsidiary companies in their group (showing the name of the subsidiary company).
  
  
• Brands (Paid Add-on): are designed for multi-group companies that manage several corporate brands.They allow the creation of different Brand identities that can be associated with vacancies to customise them graphically and for publication on the individual Brand's LinkedIn page and on the Brand's social networks. It is also possible to insert a customised signature for each brand.
  Vacancies associated with Brands will always be published in the name of the company owning the Inrecruiting installation and never in the name of the Brand itself.

Some examples of use:

1. Employment Agencies

The Clients module allows Employment Agencies to map their clients (or prospects) so that they can manage and track selections made for individual companies.

Furthermore, an Employment Agency with several branches in the territory can use the Teams (with the addition of Visibility Limits) to limit the visibility of branches to its own searches (vacancies) only, while keeping the candidate database shared, so as to facilitate the exchange of information between branches.

Each branch will therefore only see its own vacancies, but will have full access to its own company's candidate database, so that it can carry out organic searches on all candidates.

All vacancies will be published under the name of the employment agency, unless the specific client requests otherwise, so candidates will not know which company they are registering for and will all report to the employment agency

2. Retail

Through the Teams module and the activation of visibility limits, a company in the retail sector with several outlets in the territory can manage separate access for each manager of each outlet, who will only have visibility of the searches (vacancies) and candidates of their own outlet.

It will also be possible to give Area Managers visibility of the activities of several sales outlets, using the multiple User/Team association: each User will be able to be associated with several Teams and consequently see the activities of th Teams with which he or she is associated.

The HR management of the head office will be able to have an administration role which will give complete visibility over the activities of all the points of sale.

Candidates will have no perception of this internal organisation, as all vacancies will always be published in the name of the company, without reference to the specific outlet.

3. Holding / Multi-group company

A holding company that manages several subsidiaries can optimise its selection processes with our ATS, thanks to the ‘Clients’ or ‘Brand’ functionality.

The Clients function allows selections to be managed separately for each subsidiary, enabling them to maintain their own identity and autonomy, while remaining under the centralised control of the Holding Company.

Alternatively, the Brand function allows vacancies to be published in the name of the Holding company, while maintaining references to the subsidiary companies (the graphic appearance, logo and publication on the subsidiary's LinkedIn page).

This option reinforces the image of the group as a single entity, ensuring consistency in branding.

Both solutions offer flexibility and control, adapting to the different strategic needs of the holding company.

NB: the management of data retention is unique (i.e. that of the company owning the installation), even when vacancies are published under different company names, as is access to the candidate's portal (from which he/she will be able to see all the vacancies published by the installation).

It is possible to customise privacy according to the company with which the vacancy is associated, but since data retention is unique, the advice is to also standardise the texts of privacy notices.

It is possible to customise according to the company only some of the automatic e-mails sent by the system (e.g. the Application Confirmation Notification Message and the Screen Notification Message), while other messages will always be sent by the default sender of the Holding.