With Inrecruiting it's possible to automate the update/deletion operations of the candidates registered in Database from Privacy settings > section 6. Candidates Data Retention Policy:
https://inrecruiting.freshdesk.com/support/solutions/articles/14000015922-privacy-settings
It is also possible to set a specific retention time (Data retention) for Inactive candidates, i.e. candidates who have never set an access password from the activation link received after their first application.
To do this you need to click on Settings > Privacy and Security > Privacy > Setting the persistence of inactive candidates in the database:
From this section it is possible to set the maximum duration of inactive candidates in the database by indicating a number of days:
and then define one of the following actions to be carried out at the end of the set period:
- Delete alla data of the candidate with manual confirmation by the Company User in User Account Admin: the candidates will be included in a cancellation list (in Candidates > Manage account) from which the company user will have to proceed manually with the confirmation of this operation
- Automatic cancellation (without confirmation by the Company User): candidates will be automatically deleted, without the operation having to be confirmed by the business user
- keep Candidate's Data: candidates will be maintained in database
- Send to candidate the update request of the profile/cv: an email will be sent to the candidates who will be asked to update their profile
By clicking on the "Customize E-mail" button it will also be possible to change the email that will be sent to candidates following the set action.
Furthermore, if you choose to Send to candidate the update request of the profile/cv, you can then select the action to take 15 days after sending the request:
- Delete alla data of the candidate with manual confirmation by the Company User in User Account Admin: the candidates will be included in a cancellation list (in Candidates > Manage account) from which the company user will have to proceed manually with the confirmation of this operation
- Automatic cancellation (without confirmation by the Company User): candidates will be automatically deleted, without the operation having to be confirmed by the business user
- keep Candidate's Data: candidates will be maintained in database
It's also possible to activate or deactivate the function for sending notifications to Inactive candidates in the event of cancellation of the profile from the Database. To activate this function click on YES and to deactivate click on NO in the "Notify a candidate when his/her profile is deleted" field:
NB: by default these settings will only act on Inactive candidates added manually by a company user:
https://inrecruiting.freshdesk.com/support/solutions/articles/14000024281-manually-adding-a-candidate
Upon request it is possible to extend these configurations to all Inactive candidates.