Within the Candidates Form page (System Settings > Process management > Application Form > Candidates Form) you have the possibility to create and customize the Application forms that candidates must fill in during the registration phase for a vacancy(or in the spontaneous Application phase) and define the fields that candidates will see in their private area of Inrecruiting.


There are 3 types of forms:


  1. Internal: viewable by candidates within their own private area.
  2. External: viewable by candidates in the spontaneous application or vacancy registration form, integrated into the company website.
  3. OnDemand: to be sent to candidates in the onboarding/hiring phase, requesting additional information from them.

Internal Form

There can be only one Internal Form in Inrecruiting.

The Internal Form is the one that can be viewed by candidates in their own private area.

When editing the internal form (pre-set) it is possible to:


  • in Tab. 1 Basic information change the Name of the form (visible only to recruiters);
  • in Tab. 2 Form Fields define the fields that can be viewed / filled in by candidates in their own reserved area;
  • in Tab. 3 Attachments & Privacy Settings define the activation and mandatory nature of the CV, Photography, Video presentation and Privacy Policy fields that each candidate must accept at the first access to his / her reserved area, if he / she has not accepted them at the registration to a vacancy.




External Form

The External Form is the one that can be viewed by candidates in the spontaneous application or vacancy registration form, integrated into the company website.


It is possible to create one or more candidate registration forms in Inrecruiting.


During the creation/modification phase of the external form, it is possible to:


in Tab. 1 Basic information:

  • Form name: change the name of the form (visible only to recruiters);
  • Form Title: change the title of the form (visible to candidates when registering for a vacancy);
  • Form Description: change the Description of the form (visible to candidates when registering for a vacancy);
  • Apply with Linkedin: enable / disable the "Apply with Linkedin" button in the forms;
  • Published: publish / de-publish the form itself.


in Tab. 2 Form Fields:


  • define the fields that can be viewed/filled in by candidates when registering for a vacancy or in the Spontaneous Application phase by clicking on the ON button and establishing it as mandatory by clicking on the MANDATORY button (It will therefore be possible to define the mandatory nature of a field for inside each application form).



in Tab. 3 Attachments & Privacy


  • define the activation and the mandatory nature of the CV, Photography, Video presentation and Privacy Policy fields that each candidate must accept when registering for a vacancy or in the spontaneous application phase.


in Tab. 4 Texts


  • define the text that will appear on the application confirmation button (eg Send your CV)
  • define the Confirmation Message that will be displayed on the screen after sending the CV


in Tab. 5 Colours and Fonts


  1. customise the fonts and graphic settings of the form



The following information applies to both types of Form.

To choose the fields to be inserted in the Form you need to:


  • Click on the category of interest;
  • Click on the ON button to activate the field;
  • Click on MANDATORY if you want to set the mandatory nature of the field (It will therefore be possible to define the mandatory nature of a field within each application form);
  • Sort the field to your liking using the icon to drag the field in place


It is also possible to sort the Categories by clicking on the Sort Categories button and dragging them vertically, by clicking on the double arrow icon.


The "Max Groups" item indicates the number of times the required field can be filled in by the candidate.

Ex: Professional Experiences> Max Groups 2> The candidate can insert 2 different professional experiences.


Preview Web Form

By accessing the list of published forms (System Settings > Customisations > Creating Web Form) and during the creation/modification phase of the form itself, it will be possible to view the real-time preview of the changes made to the form, by clicking on the button PREVIEW.



Conditional settings (add-on):

Based on the Inrecruiting plan signed by your company, it is possible to activate the Conditional Fields in the application forms, which allow you to condition the compilation of a certain field based on the answers given by candidates to other fields of the form.


In order to activate this condition, it is necessary to access the configuration of the application form and click on the CONDITION button next to the field concerned.



At this point it will be necessary to select the item "Set the filed visible when" and subsequently set one or more conditions that must be respected so that the selected field is visible in the application form.



In the configuration of multiple conditions it is also possible to concatenate the fields using the following Boolean operators:

  • AND
  • OR
  • AND NOT
  • OR NOT
  • XOR


Below is an example of filling in a form that uses conditioned fields:




When you have completed any changes, click Close.


OnDemand Form (add-on):

It is possible to use the OnDemand Forms to send to candidates during the onboarding/hiring phase the request for additional information.

After configuring the fields to be requested, you can send to candidates the request to fill the form by entering in their profile and selecting OnDemand Form> New request> select the desired form from the pop-up> Ok.


The candidate will receive an email with the request to fill in the form (which can be customised in the System Settings> E-mails section) and will be able to fill in the form by accessing his/her private area.