Headquarters

In Welcomin, managing company locations is a key step in properly structuring your internal organization and simplifying contract completion.
Through Settings > General > Headquarters, you can easily create, edit, and view all work locations associated with your company.

To add a new location, simply click the "New Headquarter" button in the top right corner.

A configuration screen will open where you can enter all the necessary information.

It starts with the basic details, where you can assign a name to the location and indicate, using a checkbox, whether it is the company’s main office. You can then enter an email address and a phone number associated with the location.

An important section is the multilingual description, which allows you to write a short introduction to the location and, if desired, provide useful directions on how to reach it. These texts should be completed in all the active languages in your installation to ensure clarity for all users.

Next, you can define the full address and opening hours, specifying whether the location is Full Remote, Physical, or Hybrid, and indicating the days and times it is operational

You can also select one or more location managers by choosing from a dropdown menu that displays the available users. 

If you need to add more details, you can do so using the "+ Add note" button. An editor will open where you can enter a title and text, both of which must be completed in all active languages.

Notes can be easily deleted using the dedicated button. 

Once saved, the location will appear in the general list, organized in a table 

Here you will find several columns: the first contains the pencil icon to edit the location, and the icon to archive it. These are followed by the name, description, and an indication of whether it is the main location.

At the top right, the "Archive" button allows you to quickly access the list of archived locations.

This feature allows you to maintain a clear and structured organization of company locations, making operational and contractual management within the platform easier.

The work locations configured in the Settings > General > Headquarter section are also used when filling out or editing a contract. By accessing a person's profile and opening the Contracts tab, you will be able to select the relevant location for each contract. The field dedicated to the location will display a dropdown list with all available locations, allowing you to choose the most suitable one based on the type of contract or job position.

Associating each contract with the correct work location ensures that data is filled out accurately and consistently with the company's organizational structure.